COLUMBUS — Past due accounts payable, deficit fund balances and a treasury deficiency prompted Auditor of State Dave Yost to place the Village of Clarksville in a state of fiscal emergency Tuesday.
“The Village of Clarksville is undoubtedly going through some rough times,” Yost said. “My office will assist where we can to help the village develop a plan to regain financial stability.”
Clarksville Mayor Noni Wood requested a fiscal analysis to determine whether the financial condition of the village justified the declaration of a fiscal emergency, stated a media release from the Ohio Auditor of State. The analysis determined that as of year end 2014 and April 20, 2015, three of the six fiscal emergency conditions existed, the release added.
The Auditor of State’s Office will serve as the financial supervisor for the village, and have all the powers and responsibilities of a Financial Planning and Supervision Commission, according to the Ohio Auditor of State.
Wood told the News Journal, “I kind of look at it as a positive. You know we have to pay our bills; now we will have state auditors working with us on how to make plans to do that.”
The Auditor of State’s Office found that accounts payable from the general fund and all funds — which were at least 30 days past due at Dec. 31, 2014 and at least 60 days past due as of April 30, 2015 — exceeded available fund receipts by $482,781 and $472,940, respectively.
In addition, the Auditor of State’s Office determined that the Village of Clarksville had aggregate deficit fund balances of $583,656 and $690,719 as of Dec. 31, 2014 and April 30, 2015, respectively.
The analysis also identified treasury deficits that exceeded one-sixth of the treasury receipts by $24,747 and $40,248 at Dec. 31, 2014 and April 30, 2015, respectively.
A village is placed in fiscal emergency if any one of the six conditions described in the Ohio Revised Code exists. The six conditions are: 1) default on a debt obligation; 2) failure to make payment of all payroll; 3) an increase in the minimum levy of the village which results in the reduction in the minimum levy of another subdivision; 4) significant past due accounts payable; 5) substantial deficit balances in village funds; and 6) a sizable deficiency when the village’s treasury balance is compared to the positive cash balances of the village’s funds.
The Village of Clarksville was placed on the “unauditable” list in August 2013. When the audit was released in March 2015, it found the former village administrator illegally adjusted utility accounts in the amount of $23,000, according to a media release from Yost’s office.
A full copy of the fiscal emergency declaration may be accessed online at https://ohioauditor.gov/auditsearch/detail.aspx?ReportID=117042 .